CASA Westmoreland

Program and Administrative Assistant Job Posting

Friday, Dec 7, 2018

Court Appointed Special Advocate (CASA) Program of Westmoreland County

Title of Position: Program and Administrative Assistant

This non-exempt position is responsible, in part, for the successful day to day operations of the CASA program and requires a qualified professional to assist the program with service provision on behalf of abused and neglected children in Westmoreland County. The candidate should have the following qualifications:

  • Possess a minimum of a high school diploma or GED; and
  • Excellent interpersonal, organizational, verbal and writing skills
  • Displays problem solving skills, teamwork and dependability
  • Must possess ability to function independently, take initiative, have flexibility and the ability to work effectively with public, co-workers and others
  • Is proficient in various computer software programs (ex. Microsoft office suite)
  • Has the ability to learn assigned clerical tasks
  • Prior experience working with children and families at risk, working in a non-profit or human services setting, or engaging in special event planning and coordination is preferred
  • Applicant must complete clearances prior to start date

Duties and Responsibilities

Program Operations

  • Assisting program staff with case related data entry (ie. volunteer timesheets, OPTIMA data system)
  • Assist with preparations for Volunteer Advocate trainings
  • Respond to new volunteer inquiries
  • Cultivate current volunteer inquiries
  • Schedule advocate interviews
  • Maintain potential advocate personnel files, including reference checks, until training commences

Administrative Operations

  • Answering phone calls and providing messages to other CASA staff / volunteer advocates
  • Handling incoming and outgoing mail
  • Keep inventory of office supplies and provide monthly supply orders to Executive Director
  • Enter all donor information into software program (ie. Donor Perfect)
  • Ensure all donors are promptly and appropriately thanked
  • Assist with planning and implementation of special events
  • Assist in implementation of activities before and during each event

Agency Development

  • Attend staff meetings and provide updates / input as needed
  • Assist with outreach and development activities as needed
  • Perform other job-related duties as required

Job Type: Full-time

Salary: $8.50 to $11.00 /hour


  • Data Entry: 2 years (Preferred)
  • Customer Service: 2 years (Preferred)
  • administrative assistant: 2 years (Preferred)


  • High school or equivalent (Required)


  • Driver's License (Preferred)


Interested applicants should apply by sending resume with cover letter to Mandy Zalich, CASA Executive Director, at by January 5, 2019.

CASA of Westmoreland, Inc. is an equal opportunity employer.